Section 1. The name of this organization
shall be The North American Clun Forest Association.
Section 2. The purpose of this
organization shall be to provide for the recording of pedigrees, the issuance
of registration certificates to animals whose pedigrees have been deemed to be
pure and which meet such other qualifications as the association may
determine, and the keeping of records of import to the Clun Forest breeders of
North America. It shall also be the purpose of this organization to promote
the Clun Forest breed.
Section 2a. As part of that purpose, the
organization may from time to time publish a promotional booklet and will
maintain a website promoting the breed. The Executive Committee shall
exercise oversight for all promotional activities of the association to
encourage cooperation among breeders (**2003).
Section 3. The registered domain name of
this organization shall be
www.clunforestsheep.org The Executive Committee reserves the right for
usage of any other clun forest sheep web addresses and restricts use of these
by members (**2003).
ARTICLE II - Membership and Meetings
Section 1. Voting memberships shall be
open to any Clun Forest breeder who adheres to the policies and rules of the
organization. Each membership (represented by a set of flock letters)
represents one vote (**1981). Voting memberships shall be restricted to those
breeders of purebred Clun Forest sheep who own both registered rams and ewes
Section 2. A general membership meeting
shall be held each year. Each member whose dues are fully paid for the current
year or who holds a lifetime membership in the organization shall be notified
at least one month in advance of the general membership meeting.
Section 3. It shall be the responsibility
of the president to call meetings. In addition to the annual general
membership meeting, the president at his or her discretion may call other
meetings. In the case of the disability or absence of the president, the vice
president may call meetings providing he or she has the consent and approval
of the other officers (**2003).
Article III - Officers
Section 1. The officers of the
organization shall be president, vice president, secretary and treasurer. The
office of secretary and treasurer may be combined. Other officers may be
designated by vote of the membership at the annual general membership meeting.
Section 2. The term of office shall be
two years or until their successors have been duly elected. All officers may
serve only two terms with the exception of the secretary or
secretary—treasurer in the case of the combined office.
Section 3. Should a vacancy occur in an
office, it may be filled by appointment of the executive committee. The
appointee will serve until the next annual general membership meeting at which
time a successor will be elected by the membership.
Section 4. Should either U.S. or Canadian
members not be represented on the executive committee (president, vice
president, secretary or secretary-treasurer, immediate past president), the
president shall appoint an additional member to the committee from the country
not represented (**1980).
ARTICLE IV– Elections
Section 1. Elections shall be held in
even numbered years.
Section 2. Nominations shall be by
petition. The number of signatures required shall be established at the
previous annual meeting, or if not so established shall be two. Nominating
petitions must be sent to the secretary at least two months before the annual
meeting. The petition shall simply state: We, the undersigned, do hereby
nominate ( name of nominee) for the office of
(name of office). Signatories must be voting members of the
organization whose dues have been paid for the current year.
Section 3. If no nomination petitions
have been received six weeks prior to the scheduled annual general membership
meeting, the officers in consultation with each other may place names on the
ballot, but only for those positions where no nominating petitions have been
Section 4. Election
of officers will be by confidential ballot. All voting members will receive
in the mail the appropriate ballots and envelopes to secure the secrecy of
their ballot at least three weeks before the annual meeting. It will be the
responsibility of the secretary to see that the ballots are prepared and
mailed at the appropriate time. Ballots must be returned to the secretary
before the opening session of the annual meeting. The president will appoint
a committee of tellers to count the ballots. The appointment of the tellers
must be ratified by the members in attendance at the annual meeting before the
commencement of the counting of the ballots. As soon as the votes have been
tallied, the results will be announced, and the new officers will assume their
ARTICLE V — Committees
Section 1. The officers shall constitute
the executive committee. The immediate past president shall also be a member
of the executive committee. All business of the association shall be conducted
by the executive committee during the months between the annual general
membership meetings. The executive committee shall have the power to conduct
all business and make such decisions as are necessary with the exception of
those items of business and duties which are specifically mentioned in the
By—Laws as the sole responsibility of the general membership.
Section 2. The president shall have the
power to appoint in consultation with the executive committee any other
committees which are necessary or desirable. Such committees shall serve until
their work is completed or until the next annual meeting. The president shall
be an ex—officio member of all committees.
ARTICLE VI — Quorum
Section 1. At the annual general
membership meeting and at all other meetings the quorum shall consist of those
who attend the meeting.
ARTICLE VII — Dues and Fees
Section 1. Lifetime voting membership
dues shall be $100.00 (**1982) and shall entitle the member to full
privileges under the rules.
Section 2. Annual membership dues shall
be determined by the general membership at the annual meetings. Once the
amount of annual dues has been established, unless it is deemed necessary to
change the amount, it need not be brought up at each annual meeting.
Section 3 All other fees such as those
for registration, transfer of ownership of animals, etc. will be established
by the executive committee.
ARTICLE VIII — Policies
Section 1. All policies relative to the
registration of animals in the pedigree records of the association must be
enacted by a majority vote of the general membership in attendance or
represented by a proxy (in absentia) vote (1984) at the annual
meeting or other such general membership meeting when proper notice is given.
Section 2. Rules and
policies relative to the conduct of business of the association may be enacted
by the executive committee, but the general membership by a majority vote at
any annual meeting or other meetings when proper notice has been given may
void such rules or policies (see below Sections 2c and 2d regarding proxy
or in absentia voting).
Section 2a. An in absentia
or proxy vote may be submitted by any qualified voting member who cannot
attend an annual meeting (**1984).
Section 2b. A proxy letter designating
his/her representative must be carried by the proxy voter and put on file with
the meeting; the proxy letter is valid for that meeting only (**1984).
Section 2c. Qualified voting members may
submit items to be circulated to the membership for possible proxy (in
absentia) voting, provided that such items are stated as motions and
that they are in the Secretary’s hands no later than September 1, in order to
be circulated to the membership one month prior to the meeting (1985).
Section 2d. Agenda items to be voted on
by proxy must be submitted to all qualified voting members no later than
September 15** providing that the meeting be scheduled for September 25 or
later in any given year; that is, in order to be circulated to the membership
one month prior to meeting (1985).
Section 3. Minutes of the annual meetings
shall be circulated to all members.
ARTICLE IX - Audits
Section 1. The president will appoint an
auditing committee whose responsibility will be to see that the treasurer’s
accounts are audited either prior to the annual meeting or during the annual
ARTICLE X - Amendments
Section 1. These By—Laws may be amended
by a majority vote at any general membership meeting providing that proper
notice of the meeting has been given and providing that the proposed
amendments have been sent at least one month in advance to all members of the
Section la. Where
action to amend the By—Laws is taken at an annual meeting without advance
notice to the membership, the publication of that action in the minutes
constitutes notice for the next annual meeting’s actions (implied **1980).
The Secretary when announcing the annual meeting, shall remind the
membership of the changes to be ratified at the upcoming meeting (**2003).
(In practice, only
amendments Section 2c and 2d of Article VIII were announced one month prior to
the meeting and circulated to the membership with a request for proxy votes).
These two By-Law changes are, therefore, the only changes done according to
the stipulations of the By-Laws. All other amendments have stood as
amendments without being reintroduced in the following annual meetings or
without having been announced and circulated to the voting membership one
month prior to the annual meeting. While no objections to the others were
received after their “passing” was recorded in the minutes of the annual
meetings, some motion should probably be made to make them legal. If
done according to the By-Laws as dictated in Article X, all **changes should
be sent to the general membership for confirmation by ballot at least one
month before the next annual meeting.
ARTICLE XI – Parliamentary Procedure
Where not otherwise specified, Roberts’ Rules of Order will
govern the procedure of this organization.